Expense Reimbursement Software

Simplifying expense reimbursements

The days of managing multiple systems and being blindsided by random department or employee reimbursements requests are over. You, and your spenders, can manage out-of-pocket expenses alongside card spend in one place—with BILL.

Out-of-pocket shouldn’t mean over budget

With BILL, one-off expenses and mileage reimbursements are measured against specific budgets—so you still get real-time visibility into spend.

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“With [BILL], we have the advantage of having all of the spend in one place. We can submit a reimbursement directly in [BILL]. We can actually see and monitor the spend of the company as a transaction flows through the credit card instantaneously.”

Marc Balcke

Corporate Controller at Noom

Control employee reimbursements easily, along with all your expense management

BILL Spend & Expense eliminates the time-consuming reimbursement process you’re used to, and replaces it with an easier, faster flow. Check out the BILL Spend & Expense difference:

Mobile receipt upload

Rather than waiting to hand in receipts, spenders can submit for reimbursement right from the BILL mobile app. Plus, you have the documentation you need for every transaction.

Two-step approval process

With a two-step approval workflow, budget owners get a push notification to give initial approval or reject the employee reimbursement request with a note. Admins are then notified to give final approval or bulk approve requests on the web.

Enforceable budgets

Reimbursements pull from appropriate budgets, so you’ll never overspend again

Automatic rate update

We’ll automatically adjust the standard mileage rate for you each year, based on IRS guidance. It’s a small thing, but saves you the hassle of doing it.

Payroll payouts

Reimburse employees through your payroll system.

ACH Reimbursements

Avoid the payroll reimbursement headache. As soon as you approve a request, BILL will initiate an ACH transfer directly to your employees bank account.